sahire

Finance & HR Specialist

TechHuman · San Antonio, San Antonio, Texas Metropolitan Area · 3+ yrs

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Required skill areas (11)

Job description

Job Summary: 
 The Finance & HR Specialist serves as a key member of the Business Operations team, owning the day-to-day financial, payroll, and people operations functions of the organization. This role is responsible for ensuring accuracy, organization, and efficiency across invoicing, billing quality control, employee and contractor administration, payroll support, and HR operations. This individual partners closely with external partners to ensure smooth financial operations while supporting the employee and contractor lifecycle from onboarding through offboarding.
 
 Duties/Responsibilities: 
 Financial Operations 
 Own the invoicing and billing quality control process to ensure accuracy and completeness prior to invoice submission
 Review timesheets, bill rates, pay rates, markups, expenses, and billing data for accuracy
 Coordinate invoice corrections and resolve billing discrepancies with internal teams
 Serve as the primary operational liaison with the Company’s external accounting and finance partners
 Support payroll processing activities and payroll audits
 Assist with financial reporting requests
 Maintain financial records, reports, and supporting documentation
 Process and track employee and contractor expense reimbursements
 Support workers’ compensation audits, insurance audits, and client audit requests
 Facilitate and own accounts receivable follow-up and collections activities
 Payroll Administration 
 Support payroll processing activities and payroll quality control reviews
 Ensure accurate collection and validation of timekeeping records
 Process payroll changes including new hires, terminations, compensation changes, deductions, and garnishments
 Serve as the point of contact with payroll-related inquiries from employees and contractors
 Support the implementation and administration of an internal payroll function
 HR Operations and Program Support 
 Coordinate employee and contractor onboarding and offboarding activities
 Administer background checks, employment verification requests, and onboarding documentation
 Maintain employee personnel files and HR documentation in compliance with company policies and applicable laws
 Administer and coordinate benefits administration activities including enrollments, changes, and qualifying life events
 Support open enrollment activities and communications
 Track policy acknowledgements, required training, and compliance requirements
 Assist with unemployment claims administration and workers’ compensation documentation
 Maintain HRIS data integrity and employee records
 Support the development, implementation, and continuous improvement of HR programs, policies, and processes
 Coordinate employee engagement initiatives, recognition programs, and culture initiatives
 Support special projects and strategic initiatives as assigned by leadership
 Perform other duties as assigned
 
 Qualifications/Requirements: 
 Associate’s or Bachelor’s degree in Business Administration, Human Resources, Accounting, Finance, or a related field preferred
 3+ years of experience in accounting administration, payroll administration, human resources administration, business operations, or a related role
 Experience owning and supporting invoicing, billing, payroll, accounts payable, accounts receivable, or financial administration activities
 Experience supporting employee onboarding, benefits administration, personnel records management, and other HR administrative functions
 Experience working with HRIS, payroll, accounting, or ERP systems.
 Experience working with QuickBooks
 Experience supporting multi-state employees and contractors preferred
 Experience within staffing, professional services, consulting, or project-based organizations preferred
 
 Knowledge, Skills & Abilities: 
 Ability to work independently and in a team environment
 Excellent organizational and project management skills
 Strong attention to detail and commitment to accuracy
 Strong written and verbal communication skills
 Ability to prioritize multiple competing deadlines in a fast-paced environment
 Knowledge of payroll processes and practices
 Knowledge of general accounting principles and financial administrative practices
 Ability to maintain confidentiality and exercise sound judgement
 Strong customer service and relationship management skills
 Ability to identify discrepancies and resolve issues proactively
 Ability to document and improve processes and workflows
 Ability to establish priorities and demonstrate a strong sense of urgency
 Ability to adapt to changing business priorities and organizational needs
 Ability to manage multiple projects and priorities simultaneously while meeting deadlines
 Strong proficiency in Microsoft Excel and reporting tools
 
 Benefits: 
 Dental insurance
 Health insurance
 Health savings account
 Life insurance
 Paid time off
 Retirement plan
 Vision insurance
 
 
 
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